Privacy Policy for Mindtech
Last updated: June 11, 2025
Mindtech (“we,” “our,” or “the Company”) is committed to protecting your privacy and being transparent about how we handle personal data. This Privacy Policy describes how we collect, use, disclose, and protect your information in compliance with global data protection laws, including GDPR, CCPA/CPRA, and relevant industry standards.1. Information We Collect
We may collect the following categories of data through our website and services:
- Contact Data: name, email address, phone number, company name, job title.
- Device and Usage Data: IP address, browser type, operating system, referral URLs, pages visited, time spent.
- Form Submissions: voluntary data submitted when contacting us, downloading resources, or requesting a demo.
- Cookies and Tracking Technologies: including cookies, pixels, tags, and similar tools to understand user behavior and personalize experiences.
We process personal data only when we have a legal basis to do so, which includes:
- Your consent (e.g., for marketing).
- To fulfill a contract (e.g., when providing services).
- To comply with legal obligations.
- Based on our legitimate interests, including B2B marketing and platform improvement, where those interests are not overridden by your rights.
When you visit or log in to our website, cookies and similar technologies may be used by our online data partners or vendors to associate these activities with other personal information they or others have about you, including by association with your email or online profiles. We (or service providers on our behalf) may then send communications and marketing to these emails or profiles. You may opt out of receiving this advertising by visiting https://app.retention.com/optout.
This process helps us reach relevant business audiences with useful and timely messaging.
4. Subprocessors and Data Sharing
We engage trusted third-party service providers (“subprocessors”) to process data on our behalf, including vendors for hosting, analytics, communication, and marketing. All subprocessors are bound by contractual terms that enforce confidentiality and data protection responsibilities.
A list of subprocessors is available upon request.
5. Legal Basis for Processing (GDPR)
We rely on the following legal bases to process your data:
- Consent, when you opt in to receive marketing or share data voluntarily.
- Contractual necessity, to provide services you request.
- Legal obligation, to comply with applicable laws.
- Legitimate interest, particularly in connection with B2B marketing based on publicly available or business contact information.
Depending on your jurisdiction, you may have the right to:
- Access and correct your personal data.
- Request deletion or restriction of processing.
- Object to processing for marketing purposes.
- Withdraw your consent at any time.
If you are a U.S. resident and wish to opt out of targeted marketing, you may submit a Do Not Sell or Share My Information request to contacto@mindtechcompany.com
7. Cookies and Tracking Technologies
We use first- and third-party cookies for:
- Website functionality and performance.
- Analytics and personalization.
- Marketing based on browsing activity.
8. Data Retention
We retain personal data only as long as necessary for the purposes for which it was collected, or as required by applicable law. Data is securely deleted or anonymized once no longer needed.
9. International Data Transfers
If your data is transferred outside your jurisdiction (e.g., EU/UK to the U.S.), we ensure appropriate safeguards are in place, such as:
- Standard Contractual Clauses (SCCs).
- Adequacy decisions.
- Other mechanisms permitted by applicable law.
10. Data Security
We apply reasonable technical and organizational measures to safeguard your data, including access controls, encryption, and secure infrastructure.
11. Children’s Privacy
Our services are intended for business use only. We do not knowingly collect data from individuals under 16 years of age.
12. Policy Updates
We may update this Privacy Policy periodically. If significant changes are made, we will notify you through our website or via email.
Data Processing Addendum (DPA)
For enterprise or regulated customers, we offer a standard Data Processing Addendum covering responsibilities, subprocessors, international transfers, and data breach notification processes. To request a copy, please contact: [insert email]